What it does
A reporting pipeline for a contractor running several sites. Supervisors keep doing what they already do, sending voice notes in Tamil or English and photos on WhatsApp through the day. Each evening these become a daily progress report: activities done against the plan, labour by trade, materials received, machinery hours, weather, and hindrances such as a drawing not received or a delayed delivery. The project manager checks it, issues become tracked tasks, and the client gets a clean PDF.
The problem
Daily reports were written late at night, or not at all, and looked different on every site. Hindrances that later decided delay claims were never recorded on the day they happened.
Approach
Supervisors don't learn a new app; the report is built from their messages. Every line keeps a link to the voice note or photo it came from. Hindrances are logged with the date and the party responsible, which is what matters when an extension of time is discussed. The project manager signs off each report before it goes to the client.
- Input
- AI step
- Rules or code
- Person decides
- Result
Screens
Swipe sideways to see the whole screen.
Client work is shown under confidentiality agreements: no client names, and screens are recreated with sample data.
Stack
- WhatsApp Business API
- Speech to text
- Gemini API
- PDF reports
Impact
Typical for systems like this.
